Job Details

Office Manager / Administrative Assistant

AKHIRE is currently recruiting for the following position: Office Manager / Administrative Assistant (Temporary) Location - Anchorage, AK Hours - Mon -Fri Pay - $20-35 Per Hour DOE Term - 4-6 Weeks with opportunity to become permanent

Under the guidance of leadership, the Office Manager / Administrative Assistant will perform a range of customer service and administrative tasks. This includes:

• Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
• Serve as the primary point of contact for office-related inquiries.
• Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
• Maintain office supply inventories and coordinate purchasing.
• Manage relationships with office vendors, service providers, and equipment suppliers.
• Coordinate mail, shipping, courier services, and deliveries.
• Welcome visitors and manage front-office reception activities.
• Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
• Maintain the corporate event and sponsorship calendar.
• Ensure the office is maintained in a clean, safe, and professional manner.
• Executive Support
• Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
• Team Support
• Coordinate calendars for executive leadership and departmental meetings.
• Schedule meetings using Microsoft Teams and coordinate conference room reservations.
• Prepare meeting agendas, presentation materials, and meeting follow-up.
• Assist with purchasing card administration and expense documentation.
• Event Coordination
• Plan and coordinate internal and external company events, meetings and functions.
• Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
• Develop event timelines and ensure milestones and deliverables are completed on schedule.
• Coordinate branded promotional merchandise ordering, inventory management, and distribution.
• Support company sponsorships and community engagement activities.

Requirements

• Prior experience working in an office environment.
• Proficiency with Microsoft Office Suite
• Must be able to pass a drug screen and background check.