Job Details

Executive Assistant

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

Provide administrative support in order to ensure efficiency and effectiveness within the company's office, especially pertaining to the President / GM of the company.

Fairweather, LLC Office- Anchorage, AK

Monday through Friday, 8am-5pm

Support for President /GM

• Provide word-processing, Excel spreadsheets, reports and administrative support
• Assist in the planning and preparation of meetings, conferences, and conference calls
• Manage Executive calendars, working closely with the President / GM
• Event coordination for meetings and special events
• Prepare meeting agendas and itineraries
• Credit Card reconciliation (maintaining receipts in an organized fashion)
• Generally, assist President / GM to be on time and effective

Support for Fairweather Manager Team

• Arrange payments for events, sponsorships, and donations
• Coordinate company personnel travel arrangements, including airline, hotel, and ground transportation for all out-of-state travel and in-state travel as needed
• Assist management team with various projects
• Perform other related duties as assigned by President / GM
• Provide break and vacation relief to Receptionist position

Minimum Qualifications:

• High School Diploma (or GED or High School Equivalence Certificate)
• At least (3) years of experience as executive assistant
• Proficient in MS Word, Excel and PowerPoint
• Excellent customer service skills

Knowledge, Skills, and Abilities:

The incumbent must have proficient knowledge in the following areas:

• Knowledge of administrative and clerical procedures and office administration
• Knowledge of computers and relevant software applications, including MS Office Suite
• Knowledge of email applications, such as Microsoft Outlook
• Knowledge of customer service principles and practices

The incumbent must demonstrate the following skills:

• Ability to anticipate and plan, manage proactively
• Represent Company and President well
• Ability to establish priorities, work independently, and complete work on time
• Service Orientation – Actively looking for ways to assist people, improve operations
• Effectively communicate over the phone, in person, and in writing
• Reliable and flexible
• Works well alone, a self-starter
• Works well in teams, and able to establish good working relationships in a diverse population
• Computer skills including the ability to create and maintain spreadsheets, word processing, publishing, calendaring, emails, and PowerPoint programs at a highly proficient level utilizing MS programs: Excel, Word, Publisher, Outlook, and PowerPoint
• Ability to keep sensitive information and correspondence confidential

Physical Demands:

The Executive Assistant position is office-based and requires attention to ergonomics.

Working Conditions:

The Executive Assistant may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of employees, staff, visitors, clients, contractors, and the general public, while maintaining a respectful and professional demeanor. The Executive Assistant will need excellent organizational and time and stress management skills

It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

Fairweather grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.