Job Details

Job Description Job Description ACCOUNTS PAYABLE SPECIALISTReports to: Accounts Payable SupervisorStatus: Regular, Full-time, Non-ExemptLocation: Hybrid (Anchorage, AK; Oak Ridge, TN; Colorado Springs, CO; Reston, VA)JOB SUMMARY: We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage the day-to-day operations of our accounts payable function. This role is responsible for ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining compliance with internal policies and external regulations.This is a two (2) level job progression. Progression between job levels is based on performance of prior assignments and the demonstrated ability to successfully handle more progressively responsible assignments.PRIMARY RESPONSIBILITIESChampion Aleut values: accountability, transparency and rigor.Perform duties and responsibilities with integrity and in a professional, fair, open-minded, ethical, and timely manner.Keeping sensitive and proprietary information confidential is a must. Understand the importance of confidentiality and able to protect sensitive and proprietary information.Assist in process improvement initiatives related to AP efficiency and accuracyResponsible for weekly and off-cycle processing of invoices for multiple subsidiaries.Review, verify, and process incoming invoices and payment requestsRequest proper coding, approvals, and match with purchase orders or receiptsProcess monthly credit card vouchers and reconcile to statementsPrepare and process electronic transfers and payments (ACH, wires, checks)Upload Positive Pay files timelyMaintain vendor records and respond to vendor inquiries in a timely and professional mannerAccounting and clerical tasks related to efficient maintenanceAP Vendors Set up including obtaining W-9sReview vendor statements, invoices, investigate and resolve discrepancies.Monitor Check Stock & request orders as neededPrepare overnight package for priority checksAssist in process improvement initiatives related to AP efficiency and accuracyEnsure compliance with company policies and regulatory requirementsYear-end tasks and other assignmentsAssisting with year-end 1099 preparationCoordinate with team to close AP on time each monthSupport audits by providing necessary documentation and reportsPerform other duties as assignedKNOWLEDGE, SKILLS, AND ABILITIESHigh level of accuracy, attention to detail, and organizational skillsAbility to meet deadlines, while maintaining accuracyProficient Excel skillsExcellent communication and problem-solving abilitiesStrong knowledge of accounting principles and AP best practicesUnderstanding of general accounting principles, internal controls and budgeting.Knowledge of Sage Intacct, Odoo or Concur software applications a plus.Knowledge of 1099 Instructions a plusMINIMUM QUALIFICATIONSHigh School Diploma2+ years of experience in accounts payable or general accountingAssociate Degree in Accounting (or equivalent) preferredDeltek CP experience preferredADDITIONAL QUALIFICATIONS FOR ACCOUNTING SPECIALIST IIAssociate Degree in Accounting (or equivalent) or combination of 2:1 experience, education, and training.Three (3) years of progressive accounting experience; with at least one (1) year at The Aleut Corporation as Accounts Payable Specialist.BENEFITS401K - Employer matching up to 4%.Paid Holidays (13/year).Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year).100% Employer paid Dental/Vision for employees and their qualified dependents.100% Paid Employee Life Insurance / Disability.Advance your career with exclusive tuition benefits—Aleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications.Potential for Annual Incentive.PREFERENCE STATEMENTThe Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws.Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.