Job Details

Position Overview

We are seeking a highly capable, self-motivated Office Manager to support an emerging oil and gas project in Alaska. This role is critical to establishing day-to-day operational stability as the project gains its footing. The ideal candidate is strong-willed, resourceful, comfortable working independently, and thrives in environments where structure is still being built.

This position requires a hands-on, proactive professional who can take initiative, solve problems independently, and support operations across multiple functional areas. Early-stage leadership will be limited, so success in this role depends on confidence, sound judgment, and the ability to "own" problems from identification through resolution.

Key Responsibilities

Office & Administrative Operations

• Establish and manage daily office operations for the Alaska project
• Implement administrative systems, processes, and controls as needed
• Serve as the central point of coordination for office activities, vendors, and service providers
• Maintain office records, contracts, and documentation in compliance with company and regulatory requirements

Cross-Functional Support

• Provide functional support across multiple business areas, including:
• Supply chain and procurement (vendor coordination, purchase tracking, logistics support)
• Accounting and finance (invoice processing, expense tracking, budget assistance, coordination with external accounting teams)
• Sales and business development (proposal support, data preparation, client and partner coordination)
• Assist project leadership with ad hoc requests and operational problem-solving

Problem Solving & Initiative

• Identify gaps, inefficiencies, and risks in office and project operations
• Independently develop and implement practical solutions
• Escalate issues only when necessary, with proposed solutions whenever possible
• Act as a steady, reliable presence during early-stage project growth

Communication & Coordination

• Coordinate communication among internal teams, remote stakeholders, and external partners
• Prepare reports, schedules, and summaries as required
• Support onboarding of new employees and contractors as the project grows

Qualifications & Experience

Required

• Demonstrated ability to work independently with minimal supervision
• Strong organizational, problem-solving, and decision-making skills
• Professional maturity, confidence, and resilience in challenging environments
• Excellent written and verbal communication skills
• Proficiency with standard office software (Microsoft Office, Google Workspace, accounting or ERP systems)

Highly Preferred

• Prior experience in oil and gas, energy, mining, construction, or other industrial environments
• Exposure to multiple functional areas, such as:
• Supply chain or logistics
• Accounting, finance, or budget administration
• Sales, contracts, or business development
• Experience working in remote, frontier, or start-up operations, particularly in Alaska
• Familiarity with Alaska business operations, vendors, or regulatory environment

Personal Attributes We Value

• Go-getter mentality—takes action without waiting for direction
• Comfortable "wearing multiple hats" and assisting at all levels
• Strong-willed, grounded, and confident in their own judgment
• Adaptable, resourceful, and calm under pressure
• Committed to seeing tasks through from start to finish