Job Details

Location: Hybrid (Florida)

Job Type: Full-Time

Job Description

We are seeking an Administrative Assistant / Office Administrator to support daily office operations and assist the engineering team with administrative and accounting-related tasks. This role plays a key partin ensuring efficient workflows and supporting the company's administrative, financial, and compliance functions.

The ideal candidate is organized, proactive, and detail-oriented, with the ability to work in a fast-paced engineering consulting environment. This position requires someone who can effectively manage administrative processes, financial documentation, and corporate registrations across multiple states.

Responsibilities

• Provide general administrative support to the engineering and management teams.
• Assist with basic accounting tasks, including invoice preparation, expense tracking, and organizing financial documentation.
• Coordinate with external accountants by gathering and preparing documentation required for bookkeeping and tax purposes.
• Maintain and organize company records, contracts, and project documentation.
• Assist with corporate registrations and compliance requirements across multiple states.
• Support the preparation and maintenance of company certifications and quality management systems, such as ISO 9001 or similar standards.
• Manage schedules, meetings, and internal communications.
• Assist with the preparation and formatting of reports, proposals, and technical documents.
• Coordinate travel arrangements and meeting logistics when required.

• Associate's or Bachelor's degree in Business Administration, Accounting, Office Management, or a related field preferred.
• 2+ years of experience in administrative support, accounting support, or office management roles.
• Basic understanding of accounting and invoicing processes.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities efficiently.
• Fluency in both Spanish and English is preferred.

• Hybrid work flexibility
• Paid vacation
• Opportunity to work with a diverse and multicultural team
• Involvement in exciting and technically challenging infrastructure projects