Job Details

Job Title: Administrative Assistant

Location: Providence, RI, USA

Employment Type: Contract

About the Role

We are looking for a motivated and detail-oriented Administrative Assistant to join our client'steam in the public safety and emergency management sector. In this role, you will contribute to providing operational and financial support to the Finance and Events Bureau, facilitating the coordination of campus security details, and managing technical data entry and billing processes.

Responsibilities

• Assist the events team with the intake and processing of security review forms for various campus needs.
• Maintain tracking spreadsheets and compile data into the Master Event List for review.
• Process permits with the Providence Department of Public Works for street closures and "No Parking" permits.
• Post events to the DPS Operations Calendar and manage documentation in Google Drive.
• Enter detail information into the DTS software and monitor staffing for unfilled posts.
• Run reports in the DTS system to review and ensure the accuracy of overtime hours worked.
• Assist with preparing event cost estimates and process final billing and invoicing.
• Collaborate closely with Bureau staff and draft professional correspondence regarding event requirements.

Requirements

• Strong skills in Microsoft Office Suite, especially Excel and Word.
• Proficiency in Google Workspace, including Sheets, Drive, Gmail, and Calendar.
• Ability to quickly learn and navigate specialized software like DTS.
• Detail-oriented with precision in writing instructions and processing financial billing.
• Collaborative and communicative personality, with at least 2 years of relevant experience.

Preferred Qualifications (if any)

• Experience in event coordination or public safety sectors.
• Familiarity with municipal permitting processes.

Who We Are

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.

Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact? We're always looking for talented individuals who are ready to make a difference.

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.