Job Details

Division: Duncan Cancer Center

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $70,618 - $83,000

FLSA Status: Exempt

Work Schedule: Monday - Friday, 8 a.m. - 5 p.m.

Summary

This position serves the Dan L Duncan Comprehensive Cancer Center (DLDCCC) in post-award clinical research financial management. The position will report directly to the Manager of Clinical Research Finance, and will focus on post-award invoicing, billing and budget reconciliation.

Employees with CRA certification are eligible for certification pay.

Job Duties

Billing Compliance & Patient Account Reconciliation

• Analyze and resolve clinical research patient accounts in Epic and other billing systems.
• Review accounts to correctly identify and route research-related charges per the coverage analysis.
• Ensure all clinical research charges are supported by documentation and protocol requirements.
• Identify and resolve discrepancies in the billing workflow and escalate issues when necessary.
• Maintain and update clinical research billing procedures and contribute to process improvements.
• Serve as a resource to study teams regarding charge routing, billing compliance, and documentation requirements.

Sponsor Invoicing & Post-Award Financial Support (Emerging Duties)

• Assist with creating accurate sponsor invoices based on contract terms and protocol activity.
• Track payments, reconcile outstanding balances, and follow up on delinquent sponsor payments.
• Maintain financial documentation to support audits and internal reviews.
• Assist with developing standardized invoicing templates, reconciliation tools, and departmental SOPs.

Cross-Functional Collaboration & Support

• Provide CPT and ICD-10 coding guidance for the Pre-Award team during coverage analysis and budget development.
• Provide coding and documentation education to investigators, providers, and research staff.
• Collaborate with BCM departments and affiliate sites to ensure timely and accurate payment of research charges.
• Perform other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Department Specific Criteria

• Must have experience with clinical research, clinical trial finance, and/or grant management.
• At least 2 years of clinical research experience.
• Strong attention to detail, analytical ability, and adherence to policies and regulations.
• Excellent professional communication skills; able to explain billing concepts clearly to non-financial staff.
• Strong organizational skills, follow-through, and ability to work independently and as part of a team.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 24136