Job Details

JOB TITLE: Payroll Specialist/ Accounting Assistant

SALARY: DOE

REPORTS TO: Accountant

BASIC FUNCTION: This position performs a variety of tasks to assist the accountant; primary function is to prepare and process the bi-weekly payroll through Quickbooks; other duties include internal auditing functions, and act as backup for the accountant.

SUPERVISORY RESPONSIBILITIES:

• None

DUTIES AND RESPONSIBILITIES:

• Reviews accounts payable invoices, assigns vendor numbers and similar identifying data, and confirms correct accounting codes were used.
• Enters vendor information into accounting software system; verifies that invoice information is entered correctly.
• Issues payments to vendors as approved.
• Processes routine monthly payments as approved.
• Answers vendor questions by researching accounts.
• Processes payroll and performs all associated tasks.
• Generates monthly payroll reports for management.
• Prepares monthly inventory control reports.
• Performs other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Basic understanding of bookkeeping practices and procedures.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to follow verbal and written instructions.
• Ability to type 30 words per minute.
• Proficient in Microsoft Office Suite or similar software.
• Proficient with Quickbooks
• Experience with accounting software.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required, with some bookkeeping coursework. Associate degree preferred.
• One year of related experience required.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

SCHEDULE:

• Monday thru Friday

SALARY AND BENEFITS:

• Competitive Pay
• Paid Time Off
• Healthcare
• Dental
• Vision
• Life Insurance
• Health Savings Account
• 401K Savings Plan

ACKNOWLEDGMENT:

Note: The above statements are intended to describe the general nature of the work performed. These statements are not to be construed as an exhaustive list of all responsibilities, tasks and skills required of an employee in this position. HAHOC reserves the right to require that other tasks be performed when warranted (for example by emergencies, changes in personnel or workload, corporate reorganization, or technical development).

Hearts & Hands Of Care, Inc is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, changes in marital status, pregnancy, and parenthood.