Job Details

Senior Accounts Payable Technician

UIC Commercial Services is seeking a Senior Accounts Payable Technician to join our team. This position plays a key role in ensuring the accurate and timely processing of invoices, maintaining positive vendor relationships, and supporting overall financial operations. The ideal candidate is detail-oriented, organized, and analytical, with a strong commitment to accuracy and the ability to work efficiently in a fast-paced environment. This position is based in the UIC Commercial Services office in Anchorage and requires on-site work each business day.

Responsibilities

Essential functions will include:

• Monitor the MS Outlook inbox daily for invoices, past due statements, and other A/P-related documents; determine appropriate action (e.g., payment processing, routing for coding/authorization).
• Process and verify invoices, ensuring accuracy and proper coding.
• Route properly coded invoices to designated approvers and follow up for timely authorization.
• Review and approve batches and payment runs.
• Handle voided or canceled checks due to error, loss, or return; document actions and reissue per established guidelines, including corrective journal entries.
• Complete A/P reconciliation to vendor statements.
• Prepare and execute accounts payable checks, electronic fund transfers (EFTs), and other payment methods on a regular schedule.
• Maintain accurate and organized vendor files, including documentation and correspondence.
• Resolve complex vendor issues and payment discrepancies.
• Monitor and review aging reports to ensure timely payments and avoid late fees.
• Collaborate with other departments to ensure smooth financial operations.
• Assist with month-end and year-end closing procedures related to accounts payable.
• Perform other related duties as assigned.

Qualifications

Minimum Qualifications:

• Five (5) years of experience in accounts payable.
• Knowledgeable in Microsoft Excel, Word, and Outlook.
• Exhibits good communication skills in writing, verbally, and on the phone.
• Experience with ERP Systems, preferably Timberline.
• Knowledgeable of accounting principles.
• Ability to multi-task, work under pressure, and meet deadlines required.
• Ability to maintain the highest confidentiality of all Company information.
• Ability to pass a NON-DOT pre-employment drug screening and must follow all NON-DOT Drug and Alcohol testing program requirements.

Preferred Qualifications:

• Experience working in a multi-entity Alaska Native Corporation.
• Associate's degree in accounting, finance, or related field.

Physical and Mental Demands:

• Employee is regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls, and to speak and hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee must regularly lift and/or move up to 20 pounds.

Working Conditions:

• Work is primarily performed in a professional office setting.
• Standard work hours are Monday through Friday, with occasional extended hours required to meet reporting deadlines or special projects.
• Position requires regular use of a computer, telephone, and standard office equipment.
• Work may involve periods of sitting for extended time, data entry, and reviewing detailed financial documents.
• Occasional travel to subsidiary or project sites may be required.
• The role requires the ability to manage multiple priorities in a deadline-driven environment while maintaining accuracy and attention to detail.