Job Details

Health Systems Executive Assistant

The Health Systems Executive Assistant is responsible for clerical and receptionist functions supporting the Health Systems staff. The Executive Assistant supports Dena'ina Wellness Center (DWC) organization and coordinates communication with un'ina (customers), health leadership and their respective departments or programs, the Kahtnuht'ana Dena'ina Health Board (KDHB), and other Tribal departments. The Executive Assistant maintains good relationships with un'ina and staff while preserving confidential information. The Executive Assistant gathers data and materials to produce final documents for review by the Health Systems Director for distribution to KDHB and Council.

Essential Functions:

• Coordinates activities and schedules for the administrative and Health Systems departments
• Organizes and prepares equipment for meetings, events, or special projects
• Develops agenda items, as well as drafts, prepares, and distributes materials for Health Leadership, All Staff, and KDHB meetings
• Completes forms, enters data, and collects information to support the Health Systems Director
• Submits purchase orders
• Schedules and coordinates interviews for key DWC recruitment activities in coordination with HR and TERO staff
• Assists health leadership and administrative support personnel to ensure coordination of DWC activities
• Collects program information, data, and materials to compile final documents for the Health Systems Director for monthly, quarterly, annual, and other reports for review or submission to the Health Board and Council
• Attends training and staff meetings as required
• Ensures compliance with Tribal policies, TERO Ordinance and federal, state, and local employment laws and regulations

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions:

Lifting Requirements - Light work- Exerting up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements:

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Pushing or Pulling
• Repetitive Motion

Hazards and Atmospheric Conditions:

• Biohazard OSHA Categories - Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Equipment and Tools