Job Details

Admin Assistant

The City of Wasilla Planning Department is currently in need of an admin assistant that is quick a learner, tech savvy, and efficient with projects assigned. An ideal candidate will have no problem following directions given from the first time but also is comfortable asking questions should something be unclear. Having plenty of experience with uploading paper documents online and saving files that are scanned. Being a fast typer is a plus. This position will be responsible for providing administrative support to the Planning Department. This is a temporary position with a schedule of Monday- Friday, 8-5pm, for no more than 89 days and working less than 119 hours per month.

The responsibilities listed below are illustrative of the various types of duties that may be performed with or without reasonable accommodation.

• Handle incoming phone calls, and direct to appropriate staff or departments.
• Receive and direct visitors to the appropriate person or office.
• Prepare a variety of highly confidential and/or specialized reports and maintain strict confidentiality of extremely sensitive data, records, files, and conversations.
• Provide general office support, schedule appointments on calendar, compose and reply to emails.
• Handle meeting preparation, filing, faxing, and scanning.
• Perform other job-related duties as assigned.

High school diploma, GED or equivalent required. One year office experience working in a professional or public office.

Knowledge, skills, and abilities:

• High level of interpersonal skills to handle sensitive and confidential situations with demonstrated poise, tact and diplomacy.
• Demonstrated continual attention to detail in composing, typing and proofing materials, prioritizing competing tasks and demands and meeting deadlines.
• Ability to interact and communicate with individuals at all levels of the organization.
• Ability to work independently and with minimal supervision.
• Ability to deal with the public in a courteous, professional manner and to work with constant interruptions.
• Ability to communicate effectively orally, on the telephone and in writing. Must be able to quickly and accurately assess the importance of phone calls, emails, or documents and take appropriate action to involve the appropriate people.
• Ability to effectively operate equipment including, but not limited to, computer hardware and software, copy machines, telephones, typewriters, and calculators. Knowledge of MS Office software, to include Word, Excel, and Outlook.
• Ability to effectively read printed documents and forms.

Please read the below information carefully. This applies to your application submission.

Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Leaving sections of the application blank, noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

At time of application, applicants are requested to submit if applicable:

• Copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcript) if using education to meet the minimum qualifications.
• Three (3) professional references, two of which must be from a current or former supervisor (not applicable for internal positions).
• Reference requests are automatically sent upon submission of your application for certain positions.

For your application to be evaluated you must answer the Supplemental Questions. Be sure to read each question carefully, answers cannot be changed once your application is submitted. Supplemental questions regarding certification, licenses or experience will be verified against information in your application and/or resume, failing to list required experience may cause your application to be denied.

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

The City of Wasilla complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-907-###-####. The City of Wasilla is an equal opportunity employer.

In compliance with the Drug-Free Workplace Act of 1988 the City of Wasilla prohibits the unlawful manufacture, distribution, dispensing, possession, or use by an employee of a controlled substance as defined in Schedules I through V of Section 202 of the Controlled Substances Act (21 USC 812), and as further defined by policy at 21 CFR 1308.11 1308.15 is prohibited in any workplace of the city.

Any individual who conducts business for the city, applies for a position or conducts business on the city's property is covered by the drug-free workplace policy. The policy includes, but is not limited to, all employees, contractors, volunteers, interns, and applicants.

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the '' domains.