Job Details

Office Manager - Kahtnuht'ana Development Corporation

Revision Date: 6/24/2025

Department: Kahtnuht'ana Development Corporation

Employment Status: Full-Time

FLSA Status: Non-Exempt

Reports To: Chief Executive Officer - Kahtnuh'tana Development Corporation

Supervises: N/A

Job Summary

The Office Manager of the Kahtnuht'ana Development Corporation plays a pivotal role in the economic development strategy of the Kenaitze Indian Tribe. The Office Manager supports the administrative functions of a busy office. This role involves coordinating schedules, taking accurate notes during meetings, handling documentation, and helping ensure smooth day-to-day operations. The ideal candidate is highly organized, adaptable, and capable of prioritizing tasks in a fast-paced, deadline-driven environment.

Essential Functions

• Answer and direct phone calls, emails, and vendor inquiries professionally
• Coordinate meetings, schedules, and appointments for management
• Take detailed notes during project meetings, safety briefings, and staff discussions; distribute summaries as needed
• Assist in preparing, filing, and tracking contracts, permits, change orders, and project documentation
• Maintain organized digital and physical filing systems for documents and invoices
• Support procurement by helping track supply orders and delivery schedules
• Manage incoming/outgoing mail, deliveries, and material slips
• Perform accurate data entry, especially for project timelines, budgets, and reports
• Help organize internal events, trainings, or safety meetings
• Effectively prioritize tasks amid shifting project demands and tight deadlines
• Ability to multitask and work independently in a dynamic environment
• Bookkeeping, including maintaining budgets, processing invoices, and managing payroll
• Perform other duties as assigned

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department, and/or the Kahtnuht'ana Development Corporation objectives.

Working Conditions

Lifting Requirements

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit (Stationary position)
• Walk (Move, Traverse)
• Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)
• Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)
• Stoop, kneel, crouch or crawl (Position self (to), Move)
• Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)
• See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)
• Taste/Smell (Detect, Distinguish, Determine)
• Pushing or Pulling
• Repetitive Motion

Hazards and Atmospheric Conditions

• Exposure to Fumes
• Exposure to Dust
• Exposure to Extreme Temperatures
• Wet
• Noise
• Vibration
• Mists or Gases
• Mechanical Hazards
• Chemical Hazards
• Radiant Energy Hazards
• Explosives Hazards
• Burn Hazards
• Other

OSHA Categories

• Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur

Equipment and Tools

List Equipment used for job:

List Tools:

Travel

• Local
• In-State
• Out-of-State

Qualifications

Education

• Associate's degree required; Bachelor's degree preferred in Business Administration or related field

Experience

• A minimum of three (3) years of experience in office terminology, documents, and workflows is a strong plus
• Prior experience in bookkeeping or financial administration is highly desirable

Preferred

• Knowledge and experience working with cultural diversities

License/Certification

• Must have a valid Alaska State driver's license and must remain insurable under KDC's policy

Special Skills

• Conducts business in a service-oriented manner that is attentive, pleasant, respectful and kind when dealing with un'ina, visitors, co-workers and others
• Ability to work independently as well as collaboratively
• Proficient in Microsoft Office Suite (especially Word, Excel, and Outlook); experience with construction software is a plus
• Strong verbal and written communication, note-taking, and organizational skill
• Excellent prioritization and coordination abilities
• Ability to multitask and work independently in a dynamic environment
• Discretion in handling sensitive and confidential project and personnel information

This position is a Covered Position subject to all requirements of the Alaska Barrier Crimes Act (ABCA) and to the Indian Child Protection and Family Violence Prevention Act, (ICPA). ABCA and ICPA requirements apply and must be complied with at all times in order to remain in the position.