Job Details
ADMINISTRATIVE OFFICER - Range 14 / NON
2025-06-29 Municipality of Anchorage Anchorage,AK
Description:
Example of Duties
Under the direction of the General Manager (GM), provides advanced level administrative and executive services to the GM. Functions as the GM's confidential assistant, prepares briefing packages, plans, schedules and performs a wide variety of administrative and clerical work for the Department and the Solid Waste and Recycling Advisory Commission (SWRAC). Coordinates all SWRAC memorandums and informational reports as clerk. Coordinates, schedules and attends the GM's staff meetings, schedules conferences and helps manage the GM's calendar. Monitors and maintains all incoming and outgoing projects, correspondence, files, policies and procedures, and confidential employee related matters for the GM's office. Maintains positive and professional working relationships with the Department, the Municipality and the public. Responsible for the procurement of all office equipment and supplies for the Department. Assists with A/P and Payroll on an "as needed" basis for the Department. Performs purchasing related activities to include preparing requisitions, contracts, change orders, writing professional services agreements and amendments. Secures all department related travel arrangements. Prepares assembly documents and monitors the process through the BASE system. Administers a variety of contracts. Procures all needed licenses and registrations for the Department fleet. Perform other duties as assigned.
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED or equivalent, and six (6) years of experience in the field related to the position.
OR
Associates degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and four (4) years of experience in the field related to the position.
OR
Bachelors degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and two (2) years of experience in the field related to the position.
Must Possess And/or Obtain
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.
If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (Download PDF reader)
All required certifications and/or licenses must remain current for the duration of employment.
Military Service Interview Preference
Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individuals command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process
Once an applicant selects on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.
NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-###-####.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at 907-###-#### during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.
The MOA is an EO and AA Employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-###-####.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
Are you legally authorized to work and accept employment in the United States without the requirement of a sponsorship from an employer?
What is your completed level of education?
What is your experience in providing advanced level administrative and/or executive support to management?
Do you have a valid State of Alaska Driver's License or can obtain one by the time of hire?
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Job Information
Open to the general public and any current Municipal employee.
This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.
DEPARTMENT: Solid Waste Services
HOURS OF WORK: Monday to Friday; Hours TBD
LOCATION: Central Transfer Station - 1208 E 56th Avenue
- Starting pay does not exceed the midpoint of the displayed pay range. **
Example of Duties
Under the direction of the General Manager (GM), provides advanced level administrative and executive services to the GM. Functions as the GM's confidential assistant, prepares briefing packages, plans, schedules and performs a wide variety of administrative and clerical work for the Department and the Solid Waste and Recycling Advisory Commission (SWRAC). Coordinates all SWRAC memorandums and informational reports as clerk. Coordinates, schedules and attends the GM's staff meetings, schedules conferences and helps manage the GM's calendar. Monitors and maintains all incoming and outgoing projects, correspondence, files, policies and procedures, and confidential employee related matters for the GM's office. Maintains positive and professional working relationships with the Department, the Municipality and the public. Responsible for the procurement of all office equipment and supplies for the Department. Assists with A/P and Payroll on an "as needed" basis for the Department. Performs purchasing related activities to include preparing requisitions, contracts, change orders, writing professional services agreements and amendments. Secures all department related travel arrangements. Prepares assembly documents and monitors the process through the BASE system. Administers a variety of contracts. Procures all needed licenses and registrations for the Department fleet. Perform other duties as assigned.
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED or equivalent, and six (6) years of experience in the field related to the position.
OR
Associates degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and four (4) years of experience in the field related to the position.
OR
Bachelors degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline, and two (2) years of experience in the field related to the position.
Must Possess And/or Obtain
- Satisfactory background check which includes criminal, education, and employment history at time of hire.
- Valid State of Alaska Driver's License and satisfactory driving record at time of hire.
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.
If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (Download PDF reader)
All required certifications and/or licenses must remain current for the duration of employment.
Military Service Interview Preference
Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individuals command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process
Once an applicant selects on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.
NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-###-####.
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at 907-###-#### during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.
The MOA is an EO and AA Employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-###-####.
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits
- Medical/Dental/Vision/Audio
- Life Insurance
- Dependent Life Insurance
- Short Term Disability
- Long Term Disability
- Flexible Spending Accounts Health and Dependent Care
- Health Savings Accounts
- State of Alaska Public Employee Retirement System (PERS) Program
- 401(k) and 457 Savings Plans
- Employee Assistance Program
- Paid Leave Plan
- 13 Paid Holidays
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.
If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.
Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
- Yes
- No
Are you legally authorized to work and accept employment in the United States without the requirement of a sponsorship from an employer?
- Yes
- No
What is your completed level of education?
- Less than high school
- High school diploma, GED or equivalent
- Associates degree in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline
- Bachelors degree or higher in Accounting, Business Administration, Computer Information Systems, Finance, or similar discipline
What is your experience in providing advanced level administrative and/or executive support to management?
- Less than 2 years
- 2 years to less than 4 years
- 4 years to less than 6 years
- 6 years or more
Do you have a valid State of Alaska Driver's License or can obtain one by the time of hire?
- Yes
- No
- Required Question
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Government Relations Services
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