Job Details

Responsible for the maintenance of all aspects of APU's general ledger and accounts payable.

REPRESENTATIVE DUTIES

• Receives and processes expenditure requests, including verification of supporting documents, spending authority and GL account code.
• Handles communications with vendors, employees, and independent contractors regarding expenditure requests, account status, and Third-Party reporting.
• Enters check request/invoices/credit memos to accounting program.
• Forwards invoice copies to appropriate spending authority for payment approval and check request preparation. Follows up and maintains tickler and correspondence on all outstanding paperwork.
• Sets up recurring expenses for AP P-Card processing, performs monthly reconciliation.
• Audits/verifies APU Corporate P-Card expenditures and account coding. Integrates transactions into the accounting system.Administers CCER/P-card, including monitor and adjust credit, card issuance and cancel.
• Determines invoice payment due dates, prepare batches for review and check processing.
• Requires in office collaboration: Selects and prints checks, routes for signature. Mails/distributes payments and files backup documents.
• Uploads electronic bank file of check run.
• Identifies, logs, and enters (to AP) all EFT payments and ACH withdrawals for third-party payments.
• Enrolls and monitors ACH Fraud Filter vendors, approves payments as presented.
• Reconciles statements and invoice balances, including monthly insurance statements.
• Receives and distributes accounting and all other unaddressed campus mail.
• Maintains on-line and hard file systems and accuracy of records relating to disbursements, including vendor files, check registers and various electronic payment spreadsheets.
• Prepares computerized reports of open items, cash requirements, vehicle usage, and other reports.
• Reconciles AP balance to the general ledger.
• Tracks, prepares, and produces annual 1099 tax statements.
• Assists Controller with general ledger monthly and yearly closes, including preparation of the required reconciliations and workpapers for the annual audit.
• Works with SES and University Advancement to reconcile CAMS to the General Ledger.
• Reviews and prepares entries for endowment property monthly activity.Assists other Accounting and Finance staff when needed.
• Backup for Student Accounts.
• Performs other duties as assigned or required.

KNOWLEDGE and SKILLS

• Knowledge of accounts payable accounting principles and cash handling.
• Skill in utilizing experience with Microsoft Excel, Word and Outlook as well as accounting software, and 10-key by touch.
• Skill in following and understanding verbal and written directions.
• Skill in completing assigned tasks with minimum supervision.
• Skill in handling potentially stressful situations in a calm and professional manner.
• Skill in effectively communicating with both internal and external customers.

MINIMUM EDUCATION QUALIFICATION

Associates degree in Accounting, Finance, or related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

MINIMUM EXPERIENCE QUALIFICATION

Non-Supervisory:Two (2) years accounting experience, working with account coding, accounts receivable, accounts payable, payroll, and/or budget analysis.

PREFERRED EXPERIENCE QUALIFICATION

Experience working with Microsoft Dynamics/Great Plains is preferred.