Job Details

Salary: $26.50 Hourly
Location : Transportation
Job Type: Regular Full Time
Job Number: FY25-000160
Department: TRANSIT
Division: TR AIR QUALITY MONITORING
Opening Date: 03/25/2025
Closing Date: 4/9/2025 9:00 PM Alaska
FLSA: Non-Exempt
Bargaining Unit: 01- APEA

Basic Function

Under the general direction of the Air Quality Program Supervisor, provide administrative support to the Air Quality Division. This is a permanent termed position, funded between six months and five years.

SALARY: 6A
EMPLOYMENT TYPE: Perm Term
REPORTS TO: Air Quality Program Supervisor
POSITIONS SUPERVISED: None
Typical Duties

1. Provide administrative support to the Air Quality Division. Answer phones, field questions, and respond to vendors, customers, and general public with correct information. Process incoming mail.
2. Work in conjunction with other Air Quality Division staff to operate the Borough's Wood Stove Change Out Program, including: processing program applications, conducting on-site inspections of solid fuel burning appliances, and other tasks related to this program.
3. Initiate and process purchase requisitions, check requests, budget transfers, and process invoices for payment.
4. Work in conjunction with the Air Quality Manager and Borough Grants staff to complete highly-detailed quarterly reports for Air Quality grants.
5. Process and complete RFQs and other procurement activities as needed.
6. Maintain Division filing system, records management system, and office supply inventory. Work in conjunction with Transit staff to order office supplies.
7. Serve as Notary Public for the Air Quality Division.
8. Provide backup support for other positions in the Air Quality Division.
9. Create and maintain accurate desk manual.
10. Other duties as assigned.
Position Requirements

MINIMUM QUALIFICATIONS:
1. High school diploma or equivalent. Three (3) years of progressively responsible office experience that includes extensive contact with the public. Two (2) years' experience using a computerized accounting system.
2. Demonstrated ability to operate a personal computer (MS Word and Excel required). Demonstrated ability to make mathematical computations with speed and accuracy.
3. PREFERRED: Ability to have and maintain a valid driver's license and to meet insurance standards and maintain insurability under the Borough's insurance program. If personal automobile is used for Borough business, proof of insurance at statutory limits must be provided. (A CURRENT COPY OF DRIVING RECORD WILL BE REQUIRED UPON REQUEST.)
KNOWLEDGE, SKILLS, AND ABILITIES
1. Demonstrated ability to explain policies and procedures to the public and respond in a pleasant and courteous manner, often times in stressful and hostile situations.
2. Ability to deal effectively and harmoniously with the public and maintain effective working relationships with other employees; possess excellent customer service and telephone skills.
3. Must be capable of functioning with minimal direction and perform work in an organized and professional manner, sometimes under stressful conditions with short deadlines. Must have ability to understand and execute oral and written instructions and questions and handle multiple tasks using independent judgement.
4. Ability to obtain Notary Public within three (3) months of hire.
5. Ability to write legibly and communicate effectively both orally and in writing.
OTHER
1. A PROFICIENCY TEST MAY BE ADMINISTERED.
2. This position requires a criminal background check.
Additional Information

JOB CONTACTS:
Frequent interdepartmental business contact; continuous routine public contact and frequent contact involving outside organizations/agencies.
JOB RESPONSIBILITY:
Does not supervise; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision; the consequences of error, carelessness or mistaken judgment require normal effort to recover.
WORK ENVIRONMENT:
General office where conditions are pleasant; there is minor accident/hazard probability; requires short periods of light lifting, pushing or pulling (1-25 lbs.).

AN EQUAL OPPORTUNITY EMPLOYER
Application Procedure:

Apply Online

Individuals interested in applying for this position must submit a completed online application on or before the closing date and time as specified in the Job Posting. Online applications can be located at

For additional information please call (907) ###-#### or the Borough Direct Job Line at (907) ###-####.

The Borough complies with the Americans with Disabilities Act (ADA). If you need an accommodation to participate in the application/interview/selection process, contact the Human Resources Office at (907)###-#### or the EEO office. The EEO Compliance Officer can be contacted at (907) ###-####.
AN EQUAL OPPORTUNITY EMPLOYER
The FNSB offers its employees generous benefits that include , affordable medical, dental, and vision insurance, optional Flex-Spending Account, and retirement benefits via PERS, the state of Alaska's retirement system.

You will also enjoy 13 paid holidays and a minimum of 24 personal leave days per year for full time employees.
01

How many years of clerical office experience do you have?

• None
• 0-1 year
• 1-2 years
• 2-3 years
• 3+ years

02

How many years of experience do you have using a computerized accounting system?

• None
• 0-1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5 or more years

03

How many years of experience do you have working with the public?

• None
• 0-1 year
• 1-2 years
• 2-3 years
• 3-4 years
• 4-5 years
• 5 or more years

04

What is your proficiency with Microsoft Word?

• None
• Beginner
• Intermediate
• Advanced

05

What is your proficiency with Microsoft Excel?

• None
• Beginner
• Intermediate
• Advanced

Required Question