Job Details
Records Clerk
2024-12-11 Saltchuk Anchorage,AKDescription
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COMPANY INFORMATION
Saltchuk Aviation is a wholly owned subsidiary within the Saltchuk family of companies, providing a range of aviation related support services primarily in North America. Through our operating brands, Northern Air Cargo, Aloha Air Cargo, StratAir and Ryan Air, we collectively transport over 380 million pounds of freight annually via our scheduled cargo service in Alaska and Hawaii and on-demand charters throughout North and South America. Other services include third party aircraft maintenance, management services and consulting expertise, aviation support services for large-scale industrial projects, and scheduled freighter service throughout the Caribbean and Latin America. Our nearly 1,600 employees are committed to providing safe, reliable service for our valued customers, which include most major freight companies and air cargo integrators in the markets we serve. NAC is also a member of the Civil Reserve Air Fleet in support of the US Department of Defense.
POSITION SUMMARY:
The Northern Air Cargo Records Clerk maintains and processes a high volume of aircraft records per the policy and procedures set forth in the Northern Air Cargo General Maintenance Manual.
ESSENTIAL JOB RESPONSIBILITIES:
* Collect previous day's aircraft log sheets, routine cards and non-routine cards.
* Audit previous day's aircraft log sheets, routine cards, non-routine cards for correct times, signatures, removed and installed parts.
* Coordinate with Maintenance Control and all locations where aircraft are stationed independently of log page audit findings and corrections.
* Enter previous day's aircraft flight log information, delays, cancellations, routine cards, non-routine cards, removed and installed parts as appropriate into TRAX maintenance database.
* Enter previous day's aircraft flight log information into Aircraft Master Log Excel Workbook.
* Audit Aircraft Master Log Excel Workbook and TRAX entries daily.
* Complete daily scan and distribution of previous day's aircraft log sheets to appropriate management personnel.
* Update Daily Aircraft Status Report by calculating and posting amount of time aircraft have been in use and times remaining using calculator, Excel, and TRAX.
* Calculates total flight times and cycles flown for that month, at end of month in aircraft master logs.
* Maintain records of usage and time intervals between scheduled inspections and maintenance of aircraft components, scheduled inspections, airworthiness directives, special items in TRAX and Excel programs.
* Record aircraft component changes, airworthiness directive compliance and special inspections in TRAX and Excel programs.
* Verify incoming parts paperwork and certification of last overhaul/inspection to ensure correct tracking start times/date prior to filing.
* File aircraft records to include but not limited to log sheets, routine check packages, maintenance provider teardown reports, invoices.
* Scan all parts change paperwork and file in appropriate aircraft electronic folder.
* Scan log pages, check packages and out of phase inspections into their appropriate electronic folders.
* Assist Quality Assurance Analyst in preparing monthly reports showing flight hours, engine changes, engine shutdowns, mechanical interruptions and the status of all removed engines and propellers.
* Other duties may be assigned.
MINIMUM QUALIFICATONS:
To perform this job successfully, an individual must be able to perform each essential duty with the utmost accuracy. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* High school diploma or general education degree (GED).
* Minimum 18 months office/administrative experience in a role of similar pace and complexity; strongly prefer work experience in a highly regulated environment.
* Strong Microsoft Office, especially, Excel, Access, Outlook and Word; experience creating formulas in Excel preferred.
* Prior database experience in addition to MS Access very helpful.
* Need strong, accurate data entry skills
* Must have exceptional attention to detail and good organizational skills
* Must have demonstrated ability to learn and utilize a (MDI) Multi-Document-Interface application.
* Prior experience auditing records helpful.
* Prior experience with NAC maintenance policies and procedures or other airline maintenance experience helpful.
* Must be able to pass pre-employment drug screening and background check.
LANGUAGE AND COMMUNICATION SKILLS:
* Demonstrated ability to effectively present information and respond to questions from mechanics, managers or outside agencies.
* Demonstrated ability read and write reports and business correspondence in English.
* Demonstrated ability to read and interpret regulatory information, such as Federal Aviation Regulation Requirements (FARS).
MATHEMATICAL SKILLS:
* Ability to work with mathematical concepts and make calculations in spreadsheets or using calculator.
* Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
STRESS ON THE JOB
Positions at this level will encounter varying degrees of stress throughout the month, including periods of high stress.
WORK ENVIRONMENT
Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.
PHYSICAL EFFORT
Most work requires normal physical effort.
MANUAL DEXTERITY
Requires use of personal computer (word processing and spreadsheets) for data entry, compiling reports, composing memoranda and other similar tasks.
The intent of this Description is to provide a representative summary of the major responsibilities performed and results expected by persons assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
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