Job Details

Under the general direction of the Stock Director, the primary functions of the incumbent are to provide clerical support for the administrative and program staff of the Stock Department, including answering telephones, greeting shareholders and visitors including assisting, and providing direction and information to shareholders, visitors, and other guests of the organization, typing, and filing, assisting with heirship files, reviewing reports, assisting with the dividends and election.

ESSENTIAL DUTIES AND RESPONSIBILITIES (and other duties as assigned)

1. Greet visitors and determines nature of business and announces visitors to appropriate personnel, escorting him or her to the appropriate location.
2. Assists Stock Technicians with heirship research, including sending emails to outside agencies, working with shareholders or potential shareholders to gather heirship documents, making system notes with research findings.
3. Second review Stock Technician work items for accuracy.
4. Keeping organization of files in line with department filing requirements, performing basic filing and recordkeeping.
5. Assist ASRC shareholders with questions and difficulties relating to their stock and dividends.
6. Assist with the yearly ASRC Election, Annual Meeting, and Informational meetings (including village travel).
7. Assist Stock Technicians at local outreach events.
8. Answer incoming telephone calls, determines purpose of callers, and route calls to the appropriate employee or department using standard telephone etiquette and procedures, taking messages and scheduling appointments.
9. Answers question about stock department and provide callers with address, directions, and other information
10. Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable. Retrieves messages from voice mail and forwards to appropriate personnel.
11. Track calls and follow-up calls to shareholders.
12. Update stock information; maintaining material in an orderly manner.
13. Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
14. Performs administrative and clerical support tasks.

LEADERSHIP COMPETENCY REQUIREMENTS FOR INDIVIDUAL CONTRIBUTOR LEVEL

ASRC's Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Customer Focus

• Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results

• Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.

Problem Solving

• Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.

Time Management

• Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

EDUCATION and/or EXPERIENCE

1. Strong knowledge, understanding and sensitivity to the Inupiat culture.
2. Ability to accurately type a minimum of 40 wpm.
3. Good working knowledge of English, grammar, punctuation, spelling, style, etc.
4. Ability to operate standard office machines.
5. Knowledge of efficient office procedures.
6. Ability to answer telephones and greet the public in a friendly and courteous manner.
7. Ability to speak in a clear and understandable manner and write legibly.
8. High school graduate or equivalent.
9. One (1) year of clerical work experience.
10. The ability to speak and understand the Inupiaq language is important and preferred.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees or customers.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job includes the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions and may be required to travel in small and large commercial aircraft.

NOTE: This document does not create an employment contract, implied or otherwise. The statements contained herein are intended to describe the principal functions of this position, the level of knowledge and skill typically required, and the scope of responsibilities, but should not be considered an all-inclusive listing of work requirements.

ASRC is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status or any other legal protected status. EOE: M|F|D|V EEO Poster

Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.