Job Details

Vacancy Name
ACCOUNTS PAYABLE CLERK - Anchorage

Vacancy No
VN653

Employment Type
Full Time Non-Exempt

Location
Anchorage-Central Office

Salary Range
25.00

Salary Period
Hourly

Benefits
Full time-eligible to participate in the benefit programs on the first day of the month after your 60th day of employment.

Job Details

JOB SUMMARY: The Accounting Technician is responsible for the payment of goods and services. Serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prepares and processes invoices into computer system for payment.
• Processes check requests, ensuring all appropriate approvals have been received; processes manual checks and voided checks; and distributes signed checks as required.
• Communicates with co-workers, management, clients, businesses, and others regarding purchases.
• Prepares accounting records, including financial reports, to assess accuracy, completeness, and conformance to standards defined within the department.
• Reports to the Controller any discrepancies with accounts payables invoices and payments.
• Establishes records of accounts and inputs entries into proper general ledger accounts.
• Documents and ensures proper keeping of accounts payables records, making use of current technologies.
• Acts as liaison between Anchorage Central Office and divisions/departments with accounts payables invoices and purchases.
• Answers all vendor inquiries and resolves problems with vendor accounts.
• Maintains all accounts payable reports, spreadsheets, and accounting files.
• Assists Chief Financial Officer, Controller and Senior Accountant as necessary.
• Reconciles vendor statements and reconciles bank statements to accounts payables checks to balance accounts on a monthly basis.
• Assists with monthly closings.
• Prepares analysis of accounts, as required.
• Reviews obligations and identify amounts and accounts for encumbering.
• Enter encumbrances into computerized accounting system.
• Processes petty cash accounts for reimbursement.
• Produces monthly recurring checks for rents, loan payments and miscellaneous vendor payments.
• Maintains database for standard authorizations; add, change and delete as submitted to accounting.
• Maintains W-9 database for year-end 1099's.
• Assists Accounting Technician Travel/Payable/Receivable and Payroll Technician, as requested.
• Does special projects, research and solve problems as necessary or assigned by the Controller.
• Performs day-to-day administrative tasks such as maintaining files and processing information. The Agency's accounting system and records are predominantly electronic, and cloud based.
• Coordinates storage of inactive/terminated vendor files and maintain electronic archives.
• Provides the highest level of customer service to all employees.
• This position is based at the Rural Cap Central Office. Occasionally remote days may be approved for things such as winter road conditions being unsafe to travel.
• Performs other duties as assigned.

COMPETENCIES, SKILLS, AND ABILITIES:

1. Ability to add, subtract, multiply, and divide quickly and accurately by 10-key.
2. Ability to read, comprehend, and follow established policies and procedures.
3. Must be highly proficient with Microsoft Office suite, especially Excel.
4. Ability to manage work time well, prioritize and meet deadlines.
5. Ability to exercise good judgement, courtesy and tact.
6. Ability to establish a good rapport with people of diverse cultures and belief systems.
7. Demonstrated ability to work effectively in a team environment.
8. Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.

WORK ENVIRONMENT/JOB CONDITIONS:

1. Agency is a mandated tobacco, drug and alcohol-free workplace.
2. This position is based in an office setting.
3. Connects with employees at remote locations on a regular basis.
4. Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.
5. Must be able to provide own transportation to meet work schedule requirements.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 30 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials.
2. Occasionally performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things.

POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.
TRAVEL:
No travel is expected for this position.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:

• Must be at least 18 years of age.
• High School diploma or equivalent plus one (1) year experience in general accounting and/or payroll.
• State and federal background checks, including fingerprints, may be required.
• General math knowledge.
• Ability to process information from various sources and verify data.
• Demonstrated effective oral and written communication skills.
• Willing and capable of learning new tasks, understanding and following directions.
• Responsible work ethic with reliable attendance.
• Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignments with little or no direct supervision while also working effectively as a team member.

PREFERRED EDUCATION AND EXPERIENCE:

• Experience with Sage Intacct, SharePoint.
• Experience with fund accounting and/or job costing.

EQUAL OPPORTUNITY STATEMENT (EEO)
RurAL CAP is an Equal Opportunity Employer and abides by the federal, state and local laws and regulations. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex(including pregnancy, gender identity and sexual orientation), parental status, national origin, age, disability, genetic information(including family medical history), political affiliation, military service, or other non-merit-based factors. As an Equal Opportunity Employer, we are subject to certain federal recordkeeping/reporting requirements. In order to comply, we will request information from you regarding ethnicity, race, veteran status, and disability status. Agreeing or refusing to provide this information is completely voluntary, will not adversely impact your possible employment, and will only be considered as part of your application upon your request in compliance with our Affirmative Action Plan.

BENEFITS:
As a full time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to:

1. Medical, Dental & Vision
2. Life & Supplemental Insurance
3. 401K/Pension Plan
4. Flexible Spending Account/Health & Dependent Care
5. Health Savings Account
6. Employee Assistance Program
7. 20 days (160 hours) of accrued Paid Time Off
8. 12 Established paid holidays
9. Monthly Wellness Reimbursement