Job Details

SENIOR OFFICE ASSOCIATE - Range 10 / AMEAPrint ( OFFICE ASSOCIATE - Range 10 / AMEASalary$20.46 - $26.03 HourlyLocationAnchorage, AKJob TypeRegular / Full TimeJob Number2024-00904DepartmentAnchorage Health DepartmentDivisionChild Care LicensingOpening Date10/18/2024Closing Date11/8/2024 5:00 PM AlaskaDescriptionBenefitsQuestionsJob InformationOpen to the general public and any current Municipal employee.This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.DEPARTMENT: Anchorage Health DepartmentHOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.LOCATION: 825 L StreetExample of DutiesThis position provides essential support to Child Care Licensing in a clerical/administrative capacity. Primary duties include accuracy, timeliness, and attention to detail performing tasks, including: creating and/or maintaining multiple tracking systems that support the overall function and delivery of services to the public; management of the Procurement card; tracking overall expenses using two funding streams; recording and collecting data from multiple sources for the purpose of assessing expenses and gathering statistics for State and Federal reports; submitting and tracking multiple agency requests for licensed facilities; tracking and documenting annual fees; scheduling and following through on MOA vehicle maintenance; coordinating meetings; capturing detailed meeting notes; entering background information, and organizing and maintaining hard-copy records while adhering toconfidentiality requirements. This position requires a high degree of autonomy in performing daily duties. Utilizes basic accounting principles to perform cash handling and reconciliation. Monitors their own data entry for accuracy and quality assurance.The Anchorage Health Department (AHD) engages in the State of Alaska Department of Health and Social Services (DHSS) emergency responses and the federal Incident Command System (ICS). This includes training exercises as part of the AHD's Crisis Health Action Team (CHAT) and municipal Emergency Operations Center (EOC). In the case of a natural or manmade disaster, AHD employees may be called to engage in emergency operations responses and recovery.Minimum Qualifications / Substitutions / PreferencesHigh school diploma, GED, or equivalent and two (2) years of experience in office clerical work.ORAssociate's degree in Accounting, Business, Computer Information Systems or similar discipline and experience in office clerical work.Current Alaska Drivers License at time of hireMust have the ability to type at a net speed of 35 WPM or better. - Note: current (within the past (1) year) documented typing speed ability of 35 WPM MUST be attached to the application in order to be considered. Documentation or certification results must clearly indicate the applicant's name and date.Preferences:Intermediate knowledge of Outlook and word, with beginner to intermediate knowledge of Publisher, Excel, and Canva. Must write, concisely and professionally for any communication representing the program, including letters and a quarterly newsletter.Additional Important InformationPreference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify® is a registered trademark of the U.S. Department of Homeland Security.If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.In order to be considered, proof of documented typing speed ability of 35 WPM MUST be attached to the application. The documentation or certification must contain the applicant's name, the type of test taken, the score obtained, and be dated within the past 365 days of the date the application was submitted.All required certifications and licenses must remain current for the duration of employment.Military Service Interview Preference:Veterans who wish to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran or similar document. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.An individual currently serving as a member in good standing in the National Guard or the organized military reserves who wishes to be considered for an interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.Application Process:Once an applicant clicks the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-###-####.For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) ###-#### during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.The MOA is an EO and AA employer and complies with Title I of the ADA.For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) ###-####The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:Health / Medical Benefits:Medical/Dental/Vision/AudioLife InsuranceDependent Life InsuranceShort Term DisabilityLong Term DisabilityFlexible Spending Accounts – Health and Dependent CareHealth Savings AccountsRetirement:State of Alaska Public Employee Retirement System (PERS) Program401(k) and 457 Savings PlansEmployer Paid Benefits:Employee Assistance ProgramPaid Leave Plan11 Paid HolidaysFor an overview of our medical benefit package go to ( .01In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?YesNo02Are you a current Municipal employee affiliated with the Anchorage Municipal Employees Association (AMEA)?YesNo03Which of the following best describes your level of education?None / Less than High School.High School Diploma / GED / Equivalent.Associate's degree in Accounting, Business, Computer Information Systems or similar discipline04Please indicate how many years of experience you have performing office clerical work.No experience.Less than two (2) years of experience in office clerical work.2 years or more of experience in office clerical work.05Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.06Do you have a current Alaska Driver's license, or can you acquire one by date of hire?YesNo07Do you possess the ability to type at least at a net speed of 35 WPM?YesNoRequired QuestionAgencyMunicipality of AnchorageAddress632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501Phone(907) ###-####Website verify your email address Verify Email